- An ideal near miss event reporting system includes both mandatory (for incidents with high loss potential) and voluntary, non-punitive reporting by witnesses. A key to any near miss report is the "lesson learned". Near miss reporters are in a position to describe what they observed about genesis of the event, and the factors that prevented loss from occurring.
- The events that caused the near miss are subjected to Root Cause Analysis to identify the defect in the system that resulted in the Error and factors that may either amplify or ameliorate the result.
- To prevent the near miss from happening again, the organization must institute teamwork training, feedback on performance and a commitment to continued data collection and analysis, a process called Continuous Improvement .
Reporting of near misses by observers is an established error reduction technique in many industries and organizations:
;Aviation
- In the United States, the Aviation Safety Reporting System (ASRS) has been collecting confidential voluntary reports of close calls from pilots, flight attendants, air traffic controllers since 1976. The system was established after TWA Flight 514 crashed on approach to Dulles International Airport near Washington, D.C., killing all 85 passengers and seven crew in 1974. The investigation that followed found that the pilot misunderstood an ambiguous response from the Dulles Air Traffic Controllers , and that earlier another airline had told its pilots, but not other airlines, about a similar near miss. The ASRS identifies deficiencies and provides data for planning improvements to Stakeholder s without regulatory action. Some familiar safety rules, such as turning off electronic devices that can interfere with navigation equipment, are a result of this program.
- In the United Kingdom, an aviation near miss report is known as an "airprox", by the Civil Aviation Authority . Since reporting has begun, aircraft near misses continue to decline. Civil Aviation Authority: UK Airprox Board , Retrieved July 16, 2006
;Fire-rescue services
- The rate of fire fighter fatalities and injuries in the United States is unchanged for the last 15 years despite improvements in personal protective equipment, apparatus and a decrease in structure fires. National Fire Fighter Near-Miss Reporting System (www.firefighternearmiss.com): FAQ Retrieved July 16, 2006 In 2005, the National Fire Fighter Near-Miss Reporting System was established, funded by grants from the U.S. Fire Administration and Fireman’s Fund Insurance Company, and endorsed by the International Associations of Fire Chiefs and Fire Fighters. Any member of the fire service community is encouraged to submit a report when he/she is involved in, witnesses, or is told of a near-miss event. The report may be anonymous, and is not forwarded to any regulatory agency. 1
;Healthcare
- AORN, a US-based professional organization of perioperative registered nurses, has put in effect a voluntary near miss reporting system (SafetyNet AORN: SafetyNet Retrieved on July 16, 2006), covering medication or transfusion reactions, communication or consent issues, wrong patient or procedures, communication breakdown or technology malfunctions. An analysis of incidents allows safety alerts to be issued to AORN members.
- The Patient Safety Reporting System (PSRS) is a program modeled upon the Aviation Safety Reporting System and developed by the United States Department Of Veterans Affairs (VA) and the National Aeronautics And Space Administration (NASA) to monitor patient safety through voluntary, confidential reports. 2
;Rail
- CIRAS (the Confidential Incident Reporting and Analysis System) is a confidential reporting system modelled upon ASRS and originally developed by the
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