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Memorandum (also more commonly '''memo''') is a brief written record or Communication , used in an Office , whether business, Government , Education Institution or Legal Office . The plural form is either memoranda or memorandums. A memo has a specific format but may be specific to a single office, level of government, or other institution. Very specific memoranda in legal settings are Memorandum Of Understanding , Memorandum Of Agreement , Memorandum Of Association , Private Placement Memoranda , and Confidential Offering Memoranda . FORMAT A memorandum is written using a specific format, usually a format accepted by the office in which the memorandum is to be used. The usual structure for a memorandum includes some or all of the following:
Regardless of what a memorandum is about, each memo should be about a single idea, subject, or report . This is the accepted format of a memo so that when a memo is actioned the single sheet of paper, or in the electronic office a single email can be filed in the most appropriate location, and the action can be recorded on the memo in some way to indicate completion of that item. In addition, some offices restrict the size of a memo to just one page , although this is difficult to handle in an electronic office; in those settings memos are often restricted to 500 words or less . BODY Organization features of a memorandum tend to vary according to the context. For example, one of the ways to organize a legal memo would feature an organization as follows:
On the other hand, {Link without Title} Gerson and Gerson, Technical Writing: Process and Product, 5e, give some general advice in structuring memoranda. For Dobel et. al., there are three important steps every memo must display for good organization and embedding a strong argument: first, the subject must be introduced and any Terms that may not be clear should be Defined , second, The Argument needs to be laid out step-by-step so that the Reasoning can be followed, and third, connect the ideas and bring the text to a Conclusion . LANGUAGE There are a number of writers in Educational Settings who give Law Students , those entering the armed forces , students of journalism , advice on the type of language to be used in memoranda. In summary, the language in memoranda should be:
Most decision makers , who are the was written with little thought, poor direction to your reading audience and little to no Proof Reading . SEE ALSO
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