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In a meeting, two or more people come together, in particular to have discussions or produce a predetermined output, often in a formalized way.

Instead of coming together physically (in Real Life , face to face), also communication lines and equipment can be set up to have a discussion between people at different locations, e.g. a Conference Call or an E-meeting .

In Organization s, meetings are an important vehicle for Human Communication . They are so common and pervasive in organizations, however, that many take them for granted and forget that, unless properly planned and executed, meetings can be a terrible waste of precious resources.

Because of their importance, a career in professional meeting planning has emerged in recent years. In addition, the field of Meeting Facilitation has formalized with an internationally-recognized "Certified Professional Facilitator" designation through the International Association of Facilitators (IAF)


TOPICS IN MEETINGS



TYPES OF MEETINGS


Meetings fall into three catgories: 1) Status Meetings, generally Leader-led, which are about reporting by one-way communication; 2) Work Meetings, which produce a product or intangible result such as a decision; and 3)Meetings which never should have happened, such as the Monday morning staff meeting which is on the calendar "just in case..." Work meetings are most effective when facilitated by a neutral facilitator who brings meeting design, processes and expertise in producing work collaboratively.

  • Staff meeting -- typically a meeting between a manager and those that report to the manager (possibly indirectly).

  • Team meeting -- a meeting among colleagues working on various aspects of a team project.

  • Ad-hoc meeting -- a meeting called together for a special purpose

  • Management meeting -- a meeting among managers

  • Board meeting -- a meeting of the Board Of Directors of an organization

  • One to one meeting -- a meeting between two individuals



MEETING STYLES

  • stand-up meeting

  • breakfast meeting

  • off-site meeting



SEVEN RULES FOR MEETINGS

Training material for how to hold an effective meeting often lists rules such as:

1. Be clear about the meeting’s objective

2. Create a solid agenda

3. Prepare in advance

4. Discussion-management process

5. Use of time

6. Plan, discuss and assign roles

7. Pre- and post-meeting communication


SEE ALSO



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