Helpdesk And Incident Reporting Auditing Website Links For
Helpdesk 		 

Information About

Helpdesk And Incident Reporting Auditing
  CATEGORIES ABOUT HELPDESK AND INCIDENT REPORTING AUDITING
   
information technology
   
help desk
   
management
   
auditing
   
APPAREL
BABY
BEAUTY
BOOKS
CAR TOYS
CELL PHONES
DVD'S
ELECTRONICS
GOURMET FOOD
GROCERIES
HEALTH & PERSONAL
HOME & GARDEN
JEWELRY
MUSIC
MUSIC INSTRUMENTS
OFFICE PRODUCTS
SOFTWARE
SPORTING GOODS
TOOLS & HARDWARE
TOYS
VIDEO GAMES
SHOPPING HOME
MORE SHOPPING...




HISTORY OF HELPDESKS



Traditional

Helpdesks have been traditionally used as Call Centers . Telephone support was the main medium used until the advent of Internet . Although telephone support has worked effectively and is still being used today, it has a number of weaknesses. For example, it is frustrating for customers to be put on hold or navigate automated phone answering messages.


Internet

The advent of the Internet has provided the opportunity for potential and existing customers to communicate with suppliers directly and to review and buy their services online. Customers can Email their problems without being put on hold over the phone. One of the largest advantages Internet helpdesks have over Call Centers are that it is available 24/7. This is extremely important in today’s global business world where customers and staff members may be in different Time Zones .


HELPDESK AUDITING


Objectives of Helpdesk Auditing

  • Determine if the sufficient controls have been implemented into the system. This will ensure that all problems reported by users have been adequately documented. The controls exist so that only authorized staff can archive the users’ entries. Also, customers should be notified of the timing of the corrective action.


  • Determine if there are sufficient controls to escalate issues according to priority. In addition, it is necessary to determine whether the trial has been completely recorded and what action has been taken by whom.


  • Monitor if customer requests are timely cleared. Outstanding requests should be reviewed and actions should be taken immediately.




Helpdesk Auditing Procedure

  • Review and evaluate the overall process followed by the Helpdesk . The review should focus on how the incoming problems are handled, if the problems are classified and prioritized, and if there is timely follow up to ensure efficient and complete resolution.


  • Observe the operation. This observation should include the promptness of answering questions, immediate logging, and adequate knowledge to resolve problems quickly.


  • Perform a test to determine the control environment. For example, the Auditor could test whether all the users’ requests are logged into the system and whether all questions are properly documented.



  • Evaluate the Helpdesk service level by determining the management’s methods of performing services. This can be accomplished by asking these questions:


# Does Management calculate how many problems are reported per month?
# How many problems are resolved per month by individual Helpdesk staff members?
# Does Management compare the number of problems reported per day with the number of problems resolved per day?

  • --- For the last question, tracking systems will help to identify whether the Helpdesk has adequate staff to deal with the number of issues received at any given time. Furthermore, the problems distribution should be monitored to ensure that the staff is appropriately scheduled in to meet customer demand.


  • Evaluate the Training of the Helpdesk technicians. This will help determine if they are aware of the development of Hardware and Software , industry trends and have sufficient technical skills.





HELPDESK SOFTWARE

Today, there are many Software choices which help Management operate the Helpdesk functions. In addition, these Software products greatly improve the Auditing of Helpdesk operation. Helpdesk Software is Management Software that automates many features of an organization’s Helpdesk environment, such as automated Email response. It gives businesses the capability of using a systematic approach to responding to both internal and external users.

The typical functionality of helpdesk software includes:
  • Call management

  • Call tracking

  • Knowledge management

  • Problem resolution

  • Self-help capabilities



The core components of any Helpdesk Software application include the abilities to record and track support requests through all stages. In addition, reporting is also a key element to providing detailed information on how the system is running. The right choice of Helpdesk Software depends on the size of the organization and the complexity of the support process. The business needs will vary greatly during different periods of time.


Helpdesk Software Common Functions

  • Helpdesk Software systems range in complexity from basic ticket logging to fully integrated CRM systems.

  • Functionality is varied, but the essential core elements are the recording and tracking of support requests.

  • Reporting is important and often complimented by a third party application for user-definable reports.

  • Service Level Management is often crucial to the Helpdesk process as a measure of its success. This is usually an automated benefit of the Helpdesk application.



HELPDESK OUTSOURCING

The Outsourcing of the Helpdesk function and IT Operations as a whole are a growing trend. However, it is important for the Management to be aware of the ultimate responsibility for the Helpdesk . This responsibility is still retained in the organization and not in the Outsourcing firms. Helpdesk is still substantially important even if it is outsourced. In addition, it is critical to have appropriate Management structure. Outsourcing decisions always involved both risks and benefits. The risks can be mitigated through careful planning. Whether it is a right decision or not for the organization to Outsource can be decided through thorough research.It also helps in delegating reponsibilities to one and each.


SUMMARY

Helpdesks play a key role in modern business organizations. A well designed and maintained helpdesk can substantially:
  • Increase the efficiency of Operations

  • Reduce costs

  • Gain customer satisfaction

  • Improve public image



Effective auditing practices can contribute to maintaining the high quality of helpdesks, and Helpdesk Software may further improve the efficiency of Helpdesk Auditing .


SEE ALSO



EXTERNAL LINKS